The OC Fair & Event Center Junior Staff Accountant works within the Accounting Department learning and performing professional accounting work in the establishment and maintenance of accounts, records and systems.
Essential Functions:
- Prepare and/or review AP invoices using an accounting software system, for contracts, purchase orders to ensure timeliness, accuracy, and compliance with GAAP and SAM.
- Enter data for accounts payable using accounting software system ensuring accuracy and timeliness of payments and following the guidelines set forth by Generally Accepted Accounting Principles (GAAP) and the State Administrative Manual (SAM).
- Audit invoices for completeness and accuracy to ensure charges are legitimate and properly authorized and in accordance with GAAP and SAM.
- Verify that vendor information and payments are accurately recorded in accounting systems to track 1099 information for reporting purposes in accordance with federal guidelines.
- Check figures, postings, and documents for correct entry, mathematical accuracy and proper general ledger codes to maintain accurate information.
- Prepare month-end and year-end reconciliation worksheets using Excel and an accounting software system to document and support the financial reports prepared in accordance with GAAP and SAM.
- Prepare journal entries in accordance with GAAP into department's accounting software system to produce financial accounting reports.
- Assist in the performance of reconciliations and adjustments of financial records and reports to determine accuracy and compliance with GAAP and SAM.
- Provide and interpret Generally Accepted Accounting Principles (GAAP) and State Administrative Manual (SAM) to members of the organization to ensure compliance.
- Read and interpret policy manuals, legislative guidelines, departmental manuals or other written materials in order to determine relevant facts.
- Write and/or update desk procedures using word processing software in compliance with GAAP, SAM, and departmental policies.
- Perform mathematical computations using basic math (e.g., addition, subtraction, multiplication, division, percentages) in order to reconcile/verify account balances.
You will find additional information about the job in the Duty Statement .
Minimum Requirements You will find the Minimum Requirements in the Class Specification. Additional Documents - Job Application Package Checklist
- Duty Statement
Position Details Job Code #:
JC-457059
Position #(s):
019-000-4179-002
Working Title:
Accountant Trainee
Classification:
ACCOUNTANT TRAINEE $4,313.00 - $5,142.00 A
# of Positions:
1
Work Location:
Orange County
Telework:
In Office
Job Type:
Permanent, Full Time
Department Information
The 32nd District Agricultural Association, also known as the OC Fair & Event Center (OCFEC) is a state agency under jurisdiction of the California Department of Food & Agriculture. The governing authority is a nine-member Board of Directors.
OCFEC is located in Costa Mesa, California on 130 acres that include educational assets like Centennial Farm and Heroes Hall. With an annual budget of $50 + million, the organization produces a STEAM education event, Imaginology and the highly-anticipated OC Fair each year. The OC Fair is one of the top ten Fairs in the nation and top three in California. In addition to the annual OC Fair, promoters host over 150 year-round events on our beautiful grounds.
The organization employs approximately 120 full-time civil service employees and 300 part-time, temporary employees on a year-round basis. The organization also employs approximately 1,400 part-time staff members at fair time.
Department Website: https://ocfair.com/
Special Requirements - Personal characteristic of a willingness to work outside of regular business hours or days as required by business needs.
Application Instructions
Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: Until Filled
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Orange County Fair
N/A
Attn: Human Resources
32nd District Agricultural Association
88 Fair Drive
Costa Mesa , CA 92626
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Orange County Fair
N/A
Human Resources
32nd District Agricultural Association
88 Fair Drive
Costa Mesa , CA 92626
Administration Building
08:30 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: - Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included.
- Degree and/or School Transcripts
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Benefits - CalPERS public pension plan
- Health, dental and vision coverage
- Generous Vacation/Sick or Annual leave
- 12 paid holidays
- Retirement savings plans
- Group legal coverage
- Medical Reimbursement Accounts
- Dependent Care Reimbursement Accounts
- ScholarShare 529 College Savings Plan
Benefit information can be found on the CalHR website and the CalPERS website.
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: https://ocfair.com/
Human Resources Contact:
Rebecca Marocchi
(714) 708-1563
[email protected]
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
EEO Representative
(714) 708-1563
[email protected]
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.