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Administrative Assistant for Adult Education Pre-Apprenticeship Program (Anticipated)

Job Posted 11/20/2024
Lewiston Public Schools
Lewiston, ME 04241
United States
Category
Administrative
Job Description
Position Type:
Management/Hourly-Non-exempt

Date Posted:
11/8/2024

Location:
Adult Education
Position Overview: We are seeking a highly organized and detail-oriented Part-Time Assistant to support the Pre-Apprenticeship Program. The ideal candidate will have a strong administrative background, excellent communication skills, and a commitment to fostering an inclusive environment. This role is essential in managing day-to-day operations, maintaining records, and facilitating the intake process for potential students.

Lewiston Public Schools offers a robust employee benefits package for full-time employees, including: health insurance with up to 85% of the premium paid by the employer; dental, vision, life, short- and long-term disability insurance; flexible spending and dependent care accounts; Maine Public Employee, 403(b) and 457 retirement plans; 15 paid sick days per year; tuition reimbursement and more!

Key Responsibilities:
  • Provide administrative support to the Pre-Apprenticeship Manager and Apprenticeship Business Coordinator, including scheduling meetings, managing calendars, and coordinating communications.
  • Conduct some intakes and assessments for potential students, ensuring a smooth and welcoming experience.
  • Maintain organized filing systems and assist with data entry to keep student records accurate and up-to-date.
  • Regular follow-up and connections with pre-apprentices and apprentices to ensure grant requirements are met
  • Handle sensitive information with discretion, ensuring compliance with school district privacy policies and regulations.
  • Utilize Google Suite and Microsoft Office to create and/or update documents, spreadsheets, and presentations.
  • Collaborate with a diverse population, demonstrating strong cultural competency and excellent communication skills.
  • Assist in the preparation of reports and presentations as needed.
Qualifications:
  • Associate's Degree or higher in a related field or documented experience of at least 4 years.
  • Minimum of 2 years of experience in a clerical role, preferably in an educational or training environment.
  • Proficient in Google Suite and Microsoft Office applications.
  • Strong organizational skills with a keen attention to detail.
  • Experience with file management and data entry.
  • Ability to handle confidential information with integrity and professionalism.
  • Excellent interpersonal skills with the ability to communicate effectively with a diverse audience.
  • CASAS, proctoring
What We Offer:
  • A collaborative and inclusive work environment.
  • Flexible scheduling options.
  • Opportunities for professional development and growth.

Application Process: Interested candidates are encouraged to submit their resume and a cover letter detailing their relevant experience and qualifications. This is a part time grant-funded position.

Lewiston Public Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.